AGENDA APPROVED:
s/Russ Greenfield
Board President
s/David J. Byers
Dated: 04/25/2002 Legal Counsel
BOARD MEETING AGENDA – THURSDAY, NOVEMBER 13, 2003
Resolution Next in Order: No. 2003-1773 Ordinance Next in Order: No. 128
NOTE: Final Action May Be Taken by the Board on Any Matter Appearing on This Agenda
7:30 GENERAL SESSION
1. PUBLIC COMMENT PERIOD: This portion of the meeting is reserved for persons desiring to address the Board on matters not on the agenda. Presentations are generally limited to three minutes. All matters requiring a response will be referred to staff for reply in writing and/or placed on a future meeting agenda. Please contact the District Manager before the meeting.
[5 minutes]
2. ISAAC ANNEXATION ON BAYHILLS ROAD – APN 180-333-05: LAFCO has requested Board consideration of ?Waiver of Conducting Authority? and ?Consent for Boundary Change? approval for the ?island? annexation proposal by the new property owner Alf/Michelle Partridge in order to expedite the annexation. Alf/Michelle Partridge wish to extent District sewer to the property that currently located approximately three properties removed from the District boundaries.
POSSIBLE EXPENDITURE OF FUNDS: Yes -$900.00 that is offset by $900.00 application fee
STAFF RECOMMENDATION: Board approve both waivers and authorize President to sign waiver form.
[15 minutes]
BID AWARD – VARIOUS PUMP STATION ELECTRICAL IMPROVEMENTS: The District will be opening bids on this project on November 3, 2003. District staff will have a bid summary available for the Board meeting.
POSSIBLE EXPENDITURE OF FUNDS: Yes -$164,000.00
STAFF RECOMMENDATION: Board approve award of bid to lowest qualified bidders.
[15 minutes]
TENTATIVE NPDES PERMIT FROM SAN FRANCISCO REGIONAL WQCB: The District staff and EOA, Inc representatives have gone over the tentative NPDES permit and provided comments to the WQCB staff. Ray Goebel of EOA will present to the Board the major issues concerning the tentative NPDES permit.
POSSIBLE EXPENDITURE OF FUNDS: Approximately $50,000 of additional sampling/testing annually
STAFF RECOMMENDATION: Board direct staff/EOA to continue negotiation positions currently being presented to the WQCB staff.
[50 minutes]
DISTRICT PHONE SYSTEM PROCEDURES: The Board has previously discussed the possible merits of switching to direct secretarial assistance in answering phone calls to the District. The District staff has performed two day long tests in answering incoming phone calls to evaluate the merits of switching to ?live? assistance and the resulting impact on District administrative staff.
POSSIBLE EXPENDITURE OF FUNDS: Yes – if more administrative personnel will be needed
STAFF RECOMMENDATION: Board continue current automated system.
[20 minutes]
QUARTERLY FINANCIAL REPORT AND CONTRACT STATUS REPORT: Staff presentation of first quarter financial report for current 2003-04 budget year and contract status report as of September 30, 2003
POSSIBLE EXPENDITURE OF FUNDS: Yes, per Board approved 2003 – 04 budget
STAFF RECOMMENDATION: Board approval.
[15 minutes]
7. BOARD REPORTS:
a. MCSDA lunch meeting
[10 minutes]
8. MANAGER?S AND SUPERINTENDENT?S REPORT:
a. Holiday lunch 12/10 -retirees invited? b. Plant in discharge-11/01/03
c. Small Claims Court results d. Pollution Prevention Exhibit e. Bautista- 106 Mabry
f. Garbage Rates - 11/17/03 g. New employee – Joe Selstrom h. Unfair Labor Practice [15 minutes]
9. BOARD COMMUNICATION:
a. CASA – January Conference
b. LAFCO Election – Special District Representative.
[5 minutes]
10. SEPTEMBER MONTHLY MONITORING REPORT: Board acknowledgement of monthly report already sent to the San Francisco Regional Water Quality Control Board.
POSSIBLE EXPENDITURE OF FUNDS: No.
STAFF RECOMMENDATION: Board acknowledgement.
[5 minutes]
11. CONSENT CALENDAR:
(a) Payment of Warrants 11/13/03, (b) Board minutes of October 23rd, 2003
(c) Employee Payroll for 10/13/03 – 10/26/03 & 10/27/03 -11/09/03 (d) Director meeting summary – October.
POSSIBLE EXPENDITURE OF FUNDS: Yes – approximately $68,000 + warrants
STAFF RECOMMENDATION: Board approval.
[5 minutes]
12. ADJOURNMENT – APPROXIMATELY 10:10 P.M. TO THE NEXT REGULAR BOARD MEETING SCHEDULED ON THURSDAY, DECEMBER 11, 2003 @ 7:30 P.M. AT DISTRICT OFFICE.
AGENDA APPROVED:
s/Megan Clark _______________
Board President
s/David J. Byers _______________
Legal Counsel
Dated: 11/13/2003
CERTIFICATION: I, Al Petrie, District Manager – Secretary Pro Tem of the Las Gallinas Valley Sanitary District, hereby declare under penalty of perjury that on November 7, 2003, I had District staff post the AGENDA for the regular meeting of said Board to be held on Thursday, November 13, 2003 at the District Office, located at 300 Smith Ranch Road, San Rafael, California.
DATED: November 7, 2003
District Manager – Secretary Pro Tem
BOARD MEETING AGENDA –THURSDAY, OCTOBER 9, 2003
Resolution Next in Order: No. 2003-1771 Ordinance Next in Order: No. 128
NOTE: Final Action May Be Taken by the Board on Any Matter Appearing on This Agenda
7:30GENERAL SESSION
PUBLIC COMMENT PERIOD: This portion of the meeting is reserved for persons desiring to address the Board on matters not on the agenda. Presentations are generally limited to three minutes. All matters requiring a response will be referred to staff for reply in writing and/or placed on a future meeting agenda. Please contact the District Manager before the meeting.
[5 minutes]
CONNECTION FEE APPEAL – 619 PT. GALLINAS ROAD: Gaspare Indelicato, property owner, wishes to address the Board on his appeal of the additional connection fee being charged by the District for the addition to his home. Mr. Indelicato is adding a full bathroom (7 fixture units) and a bar sink (2 fixture units). Pursuant to District Ordinance 103, the District charges 0.05 EDU (currently $250.00) for each plumbing fixture unit being added. Therefore, Mr. Indelicato must pay the District 9 x 250 = $2,250 to gain a release of “hold” on his building permit from the Countyof Marin.
STAFF RECOMMENDATION: Board uphold Ordinance 103 and deny the appeal.
[15 minutes]
SOLAR PROJECT VENDOR/CONTRACTOR SELECTION: The two finalists have modified their proposals to address a reduction in project size from 149 KW to 80.1 KW. The project size reduction is a conclusion of the energy audit performed on the Reclamation Pump Station by Consultant Tim Holmes. Mr. Holmes will provide the Board with a re-cap of how he arrived at the reduced project size, and address the merits of the revised proposals of the two finalists.
STAFF RECOMMENDATION: Board conclude that the District should move ahead with a solar panel project and select the vendor-contractor finalist demonstrating the most cost effective project proposal that has reasonable guarantees/warranties.
[35 minutes]
AGENDA PROCEDURE FOR DISTRICT EXPENDITURES: The Board, at a recent Board meeting, asked the District Counsel for further clarification on the extent of written notice in the Board agenda to adequately give public notice of possible expenditure of District funds.
STAFF RECOMMENDATION: Board approve District Counsel recommendation.
[10 minutes]
POTENTIAL EXPANSION OF DISTRICT CERTIFICATION PROGRAM: Currently the District – MAPE MOU provides for additional compensation for Dual Certification. District management would like to expand the program to both address laboratory assistance through a Triple Certification program as well as expand Dual Certification eligibility to all District personnel. The Board, at the Board meeting on August 21, 2003, tentatively approved a Triple Certification Program subject to (1) discussions with 949 SEIU MAPE and (2) developing a dual certification program for District Administrative staff. District management has discussed this program with MAPE and has MAPE support. Furthermore, a Dual Certification Program has been developed for Administration staff.
STAFF RECOMMENDATION: Board approval the “Multi-Certification Program” with the understanding that this program will replace “Dual Certification” on page 8 of the current District – MAPE MOU.
[15 minutes]
BOARD REVIEW OF ORDINANCE 115 – DOG LEASH ORDINANCE: Board, at the September 25th Board meeting, requested further review of the ordinance. The District staff is installing additional signage in the reclamation parking lot.
STAFF RECOMMENDATION: No further action necessary at this time.
[10 minutes]
BOARD ACCEPTANCE OF SANITARY EASEMENTS: The District has been requested to (1) provide an easement to PG&E for PG&E service extension to 4300 Redwood Highway(old Fairchild property) and (2) to accept an easement dedication through a private parcel (APN 180-301-05) to allow public sewer extension to serve other properties. District staff has looked at the easements and has found them satisfactory.
STAFF RECOMMENDATION: Board approve granting easement to PG&E and accepting easement through APN 180-301-05.
[10 minutes]
BOARD REPORTS:
[5 minutes]
MANAGER’S AND SUPERINTENDENT’S REPORT:
a. Napa Salt Pond Project b. NPDES Permit renewal status
c. Small Claims Court Suit d.Hamiltondevelopment. e. PG&E outage
f. Santa Margarita project status g. Plant energy consumption reduction [10 minutes]
BOARD COMMUNICATION:
a. Norman Bautista –106 Mabry Way
[5 minutes]
AUGUST MONTHLY MONITORING REPORT: Board acknowledgement of monthly report already sent to the San Francisco Regional Water Quality Control Board.
STAFF RECOMMENDATION: Board acknowledgement.
[5 minutes]
CONSENT CALENDAR:
(a) Payment of Warrants 10/09/03, (b) Board minutes of September 11 and 25th, 2003
(c) Employee Payroll for 09/15/03– 09/28/03 (d) Board meeting compensation for September, 2003
STAFF RECOMMENDATION: Board approval.
[5 minutes]
CLOSE SESSION:
a. Public Employee Discipline/Dismissal/Release pursuant to Government Code Section 54957
b. Public Employee Discipline/Dismissal/Release pursuant to Government Code Section 54957
[20 minutes]
ADJOURNMENT – APPROXIMATELY 10:00 P.M.TO THE NEXT REGULAR BOARD MEETING SCHEDULED ON THURSDAY, OCTOBER 23, 2003@ 7:30 P.M.AT DISTRICT OFFICE.
, (b) Board minutes of September 11, 2003
(c) Employee Payroll for 09/01/03– 09/14/03
STAFF RECOMMENDATION: Board approval.
[5 minutes]
11. CLOSE SESSION:
a. Public Employee Discipline/Dismissal/Release pursuant to Government Code Section 54957
b. Public Employee Discipline/Dismissal/Release pursuant to Government Code Section 54957
[20 minutes]
ADJOURNMENT – APPROXIMATELY 9:40 P.M.TO THE SPECIAL BOARD MEETING SCHEDULED ON WEDNESDAY, OCTOBER 8, 2003@ 9:00 AMAT DISTRICT OFFICE.
CERTIFICATION: I, Al Petrie, District Manager – Secretary Pro Tem of the Las Gallinas Valley Sanitary District, hereby declare under penalty of perjury that on September 19, 2003, I had District staff post the AGENDA for the regular meeting of said Board to be held on Thursday, September 25, 2003 at the District Office, located at 300 Smith Ranch Road, San Rafael, California.
DATED: September 19, 2003
District Manager – Secretary Pro Tem