BOARD MEETING AGENDA

 

Thursday, January 3, 2008

 

 

        Resolution Next in Order: No. 2008-1845 Ordinance Next in Order: No. 139

NOTE: Final Board Action May Be Taken on Any Matter Appearing on Agenda

 

3:45 P.M.CLOSED SESSION

 

1.       Public Employee Appointment – Administrative Manager – in accordance with Government Code Section 54957

 

2.       Public Employment – Confidential Administrative Secretary – pursuant to Government Code Section 54957 – Announcement of employee retirement

 

3.       Conference with Legal Counsel – Existing Litigation:  Government Code Section 54956.9(a) Las Gallinas Valley Sanitary District v Grapeland Vistas

 

[30 minutes]

 

4:30 PM GENERAL SESSION

 

1.    PUBLIC COMMENT PERIOD: This portion of the meeting is reserved for persons desiring to address the Board on matters not on the agenda.  Presentations are generally limited to three minutes.  All matters requiring a response will be referred to staff for reply in writing and/or placed on a future meeting agenda.  Please contact the District Manager before the meeting.

 

[3 minutes]

 

2.       BOARD ELECTIONS - PRESIDENT, VICE PRESIDENT, SECRETARY, TREASURER & SECRETARY PRO TEM:

 

POSSIBLE EXPENDITURE OF FUNDS: No

STAFF RECOMMENDATION: A matter of Board determination.

 

     [2 minutes]

 

3.       FORMER DISTRICT BOARD MEMBER DOUGLAS COLBERT ADMINISTRATIVE BUILDING PLAQUE:  Board consideration of a plaque honoring former Board Member Douglas Colbert’s service to the District.

  

POSSIBLE EXPENDITURE OF FUNDS: $300.      

STAFF RECOMMENDATION: A matter of Board determination

 

[3 minutes]

 

4.       CONSENT CALENDAR: These items are considered routine and will be enacted, approved or adopted by one motion unless a request for removal for discussion or explanation is received from the staff or the Board.

A.      San FranciscoCaliforniaRegional Quality Control Board Communication – Modification of Operating Procedures                                              

B.      Warrant List December 21, 2007

C.      Warrant List January 3, 2007

D.      CaliforniaSanitation Risk Management Authority (CSRMA) 2008 Executive Board Elections

E.      Marin Independent Journal Various Articles / Miscellaneous Correspondence & Articles - (Receive and File)

 

       POSSIBLE EXPENDITURE OF FUNDS: Yes, Warrants

      STAFF RECOMMENDATION: Adopt Consent Calendar Items A through G

 

[3 minutes]

 

5.       STAFF / CONSULTANT REPORTS:

A.     Strategic Planning Workshop (1 day - January 18th – 9-4 PMat Embassy Suites) VERBAL

B.     Strategic Plans Workshop forms - VERBAL

C.     October & December 2007 Collection System Reports

D.     Call for Nominations – LAFCO Alternate Special District Member

E.     California Special District (CSD) Board Member Training

F.      Bank of Marin Business Internet Banking - VERBAL

G.     EOA Endocrine Disruptor Memorandum

 

[5 minutes]

 

6.       FILLING OF PLANT SUPERINTENDENT VACANCY:  Report by the District Manager on the recommendation to fill the Plant Superintendent position.

 

      POSSIBLE EXPENDITURE OF FUNDS: N/A

      STAFF RECOMMENDATION: 1) Board approve the new Plant Superintendent job description; 2) Approve staff to advertise, interview and fill the Plant Superintendent.

 

      [7 minutes]

 

7.       MODIFICATION TO THE NORTHBAYWATER REUSE AUTHORITY (NBWRA) MEMORANDUM OF UNDERSTANDING:  Board consideration to approve changes to the NBWRA memorandum of understanding.

 

      POSSIBLE EXPENDITURE OF FUNDS: N/A

      STAFF RECOMMENDATION: Board approve changes to the NBWRA memorandum of understanding.

 

                                                                            [5 minutes]

 

8.       GARBAGE AND REFUSE RATE ADJUSTMENT: Board review Consultant - Bob Hiltonrate review report suggesting a +2.541% adjustment in garbage and refuse rates. This matter has been set for Public Hearing on January 24, 2008 to consider adoption of new ordinance reflecting the +2.541% adjustment to existing garbage and refuse rates effective January 1, 2008. Representatives of Marin Sanitary Service will be in attendance on the January 24, 2008to discuss the Consultant Hilton Report.

 

POSSIBLE EXPENDITURE OF FUNDS: No.   

STAFF RECOMMENDATION: Board withhold any action until after the January 24th Public Hearing.

                                                               [3 minutes]

 

9.       A PPLICATION FOR ALLOCATION OF CAPACITY: Board consideration of an application located at 1601 Lucas Valley Roadfor a second unit and remodel of existing art studio.

 

POSSIBLE EXPENDITURE OF FUNDS: No.

STAFF RECOMMENDATION: Board approval of the following:

A.      Line and Plant Capacity

C.      Allocation for x 200gallons per day

D.      Connection fee: 1 units x $6,200 x 1.5 (ejector pump charge) = $9,300

E.      Charges associated with plan review

F.      Issuance of Will Serve Letter

 

                                                            [3 minutes]

 

10.   A PPLICATION FOR ALLOCATION OF CAPACITY: Board consideration of an application located at 111A Granlee Roadfor an existing second unit dwelling.

 

POSSIBLE EXPENDITURE OF FUNDS: No.

STAFF RECOMMENDATION: Board approval of the following:

      a.   Line and Plant Capacity

      b.   Allocation for x 200gallons per day

      c.   Connection fee: 1 units x $6,200/unit = $6,200

      d.   Issuance of Will Serve Letter

 

                                                            [3 minutes]

 

11.   A PPLICATION FOR ALLOCATION OF CAPACITY: Board consideration of an application located at 15 Granlee Roadfor a new single family dwelling.

 

POSSIBLE EXPENDITURE OF FUNDS: No.

STAFF RECOMMENDATION: Board approval of the following:

      a.   Line and Plant Capacity

      b.   Allocation for x 200gallons per day

      c.   Connection fee: 1 units x $6,200/unit = $6,200

      d.   Issuance of Will Serve Letter

 

                                                            [3 minutes]

 

12.   DISTRICT COUNSEL REVIEW OF THE RALPH M. BROWN ACT : District Counsel will review the Ralph M. Brown Act requirements.

 

POSSIBLE EXPENDITURE OF FUNDS: No.

STAFF RECOMMENDATION: Not applicable

 

                                                            [45 minutes]

 

13.   TREATMENT PLANT PRIMARY CLARIFIERS 2 & 3 REHABILITATION:  District Manager will report on recommended repair or replacement of existing equipment and structures.

 

      POSSIBLE EXPENDITURE OF FUNDS: $100,000

      STAFF RECOMMENDATION: Board approve proceeding with the recommended Intermediate Clarifier Rehabilitation/Upgrade

 

                                                             [10 minutes]

 

14.   WATER REUSE OPTIONS STUDY – LONGRANGEVISIONING:  Engineering Consultant Ed Nute of Nute Engineering will continue his report on the status of the Water Reuse Options Study.

 

      POSSIBLE EXPENDITURE OF FUNDS: Initial Study Already Approved ($17,248)

      STAFF RECOMMENDATION: Board to provide direction to staff and consultant

 

                                                            [30 minutes]

 

15.   BOARD REPORTS:

A.      NBWA- VERBAL

B.      NBWA-Miller Creek Watershed Stewards-VERBAL

C.      NBWRA- VERBAL

 

                                                             [5 minutes]

 

ADJOURNMENT – APPROXIMATELY 6:45 P.M.TO THE NEXT REGULAR BOARD MEETING SCHEDULED FOR THURSDAY, JANUARY 24, 2008@ 4:30 PMAT THE DISTRICT OFFICE.

CERTIFICATION:  I, Mark Williams, Secretary Pro Tem of the LGVSD, hereby declare under penalty of perjury that on or before December 31, 2007, I had District staff post the Agenda for the Board Meeting of said Board to be held Thursday, January 3, 2008at the District Office, located at 300 Smith Ranch Road, San Rafael, CA

 

 DATED: December 31, 2007

 

 

    ______________________________

Mark R Williams

District Manager – Secretary Pro Tem